Batch payments

Batches allow you to simultaneously process multiple payments to third party accounts, held at Newcastle Permanent or any other financial institution within Australia.

Batches

Click the 'Batches' tab from any Internet banking screen.

Batch payments

A summary list of batches ready for processing or completed batches.

Batch templates

A summary list of batch templates that can be used to create a new batch.

Options for creating a new batch

There are various options for creating a new batch. If you do regular payments to the same list of payees then you should consider setting up a batch template. Otherwise you can create a new, once-off batch.

New batch

Create a new batch from scratch.

Copy previous batch

Use the details of an existing batch to create a new batch.

Import

Create a new batch by importing data from an accounting package.

Use a batch template

Using an existing batch template will allow you to re-use information with some adjustments as required.

New template

Create a new batch template if you plan to re-use some or all of the details in the future. See the next screen for details.

Setting up a new batch template - batch details

This guide will demonstrate how to setup a new batch template. First, we setup the template details.

Template ID

A Template ID will be automatically assigned.

Template description

Enter a description for the template.

Organisation name

Enter the business name or reference.

Total payment

The total payment amount is automatically tallied as you enter the 'regular payment amount' for your payees.

Setting up a new batch template - add payee details

The process is very similar for adding a new payee or modifying an existing payee. In this demo we are going to add a new payee as we setup a new batch template. You can repeat this process to add multiple payees.

Select payee

Select from your list of existing payees; or

Payee details

Type in the payees full name, BSB and Account numbers.

Add payee

Check to save this payee in your 'list of payees'.

Payment amount

Enter zero if the amount varies, otherwise enter the regular payment amount.

Comment

Depending on the payees financial institution this may appear on their statement.

Add payee to batch

Save and add the payee details to this template.

Important note: make sure you save or cancel the payee changes before you 'save and close' the batch.
When you tick the box to add a new batch payee into your batch, you are also adding it to your list of Third Party payees

Setting up a new batch template - repeat and save

Continue setting up your payees and then save the batch template.

Summary of payees

A summary list of all payees for this batch. You can 'modify' the payee details or 'delete' them from this batch.

Repeat

Continue adding payees until the batch template is complete. Remember to 'add payee to batch' or 'save moified payee' each time you add or modify a payee.

Save and close

To save and exit select 'save and close'.

Use a template to create a new batch

Once you have setup a batch template you can use it to create regular, multiple payments.

Use

Select the template you wish to 'use' from the default Batches page.

Batch payment details

Adjust the details of the batch payment as required.

Modify payees

To modify the payment amount, account details or other details for each payee select 'modify'.

Add a payee

To add another payee to this batch enter the payee details and select 'add payee to batch'.

Process batch

Select 'process batch' when you are satisfied that payee and batch details are finalised.

Note: you should add the payee to the batch template if this is a regular payee.

Import

Save time by copying payees directly from your accounting/payroll system (eg. MYOB and Quicken).
The Internet banking batch payment function allows you to import payment details using a Australian Banking Associated file format (".aba") which is also known as the cemex format.

Import

Select 'Import' from the default Batches page.

Browse

Select 'Browse' and locate the ".aba" file on your computer or network.

Upload

Select 'Upload' to import the file contents.

Important note: If your accounting/payroll system prompts you for more information, enter the following details:
Bank User ID: 000 437, Bank Identifier: NEW, BSB Number: 650 001, Account Number: [your NPBS account to debit], Self-balancing: No